If you run events for your association, you already know how much goes into a smooth registration process. But relying on outdated tools or manual tracking can slow you down, frustrate attendees and lead to missed opportunities. That’s why more and more associations are turning to dedicated event registration apps to make things easier. In fact, 57% of organizers reported higher attendance after switching to an integrated solution.
If you’re ready to make a change but aren’t sure which platform to choose, you’re in the right place. Here’s what an event registration app can do for your association, which features matter most and which platforms are worth exploring.
What Is an Event Registration App?
An event registration app is a system that helps you manage signups, payments, attendee data and check-ins all in one place. It replaces pieced-together tools with a single platform built specifically for event workflows. You can create branded forms, accept payments, track who has registered and check people in on-site or virtually, all without switching between multiple systems.
The best part? You reduce errors, save staff time and give your members a better experience from start to finish.
Why Associations Need an Event Registration App
Today’s members expect convenience. They want to register quickly, get confirmation instantly and check in on their phones. If you’re still managing registration through spreadsheets, email forms or basic event tools, you’re likely falling behind.
Without a modern registration system, you risk long check-in lines, lost data and clunky follow-up. But when you use a platform built for events, you can:
- Offer mobile-friendly registration
- Send automated confirmation and reminder emails
- Keep all your attendee info in one place
- Track attendance in real time
- Follow up quickly with insights and reporting
- And more!
It also helps your team work more efficiently. No more digging through email threads or sorting through incomplete payment info. Everything is organized and accessible.
What to Look for in an Event Registration App
Not all registration tools are created equal. If you want something that really works for your team and your members, keep an eye out for the features below.
Ease of Use for Attendees and Staff
The best tools are simple for everyone. Your staff should be able to build and manage events without coding or IT support. Members should be able to register in just a few clicks. Look for tools with clean interfaces, drag-and-drop builders and mobile optimization.
Payment and Reporting Integration
Make sure you can accept payments directly through the platform and that the reporting tools are flexible. You should be able to pull reports based on date, event or attendee type. Bonus points if you can automate reconciliation with your accounting tools.
Mobile Check-In Options
Attendees want to check in with their phones. You should be able to scan a QR code or pull up their info easily. On your end, you’ll want to see who’s arrived, when and even where if you’re using session tracking.
Connection to Your AMS or CRM
Integration matters. Your registration app should talk to the system where you manage member data. That way, everything stays up to date and you can avoid duplicate records or manual imports.
Pricing and Fee Structures
Every dollar counts so make sure you understand how pricing works. Some platforms charge per registration, others by month or event. Look closely at what’s included and what costs extra.
Security and Compliance
Your attendees trust you with their information so the app you choose should take security seriously. Look for PCI compliance, data encryption and clear privacy practices.
Custom Branding and White-Label Options
Your events are a reflection of your organization. You should be able to add your logo, use your brand colors and make the experience feel like an extension of your website.
Support and Training Resources
Good support can make or break your experience. Look for tools that offer onboarding, training and ongoing help when you need it. Whether that’s live chat, email support or a robust help center it should be easy to get answers.
The 10 Best Event Registration Apps
These 10 platforms were selected for their relevance to associations, quality of features and ease of use across different types of events. There are many event registration apps on the market, each with its own set of features and drawbacks. Before diving into specific tools, make a list of what you need—things like features, cost, ease of use and integration with your existing software. This will help you narrow down your options and find the platform that actually fits your goals.
1. Registration Tech
Registration Tech is designed specifically for associations and is listed first because it integrates directly with the MemberClicks AMS and was built to support the needs of member-based organizations. It offers flexible add-on features like badge printing and check-in and makes reporting easy. This is a strong option if you want a registration tool that fits right into an existing AMS system.
2. Cvent
Cvent is a popular platform for larger organizations and is included here based on its strong feature set and relevance for associations managing high-volume or complex events. It includes customizable registration, mobile check-in and strong reporting tools. If you run multi-day conferences or hybrid events, this might be a good fit. Just be aware that pricing can scale quickly.
3. EventBrite
Eventbrite is known for simplicity and ease of use. It’s great for smaller events and community gatherings. There’s a free plan for free events and the paid version includes promotional tools and email reminders. You’ll want to double check fee structures if you’re running higher-priced events.
4. Regpack
Regpack offers deep customization. You can build conditional forms, set up payment plans and automate communication. It works well for educational programs or recurring training events. The interface takes a little time to learn but the flexibility pays off.
5. Bizzabo
Bizzabo is built for professional conferences. It includes tools for sponsor engagement, branded microsites and attendee networking. If you need a sleek platform with strong design options and event marketing tools, this is a solid pick.
6. Whova
Whova excels at attendee engagement. From in-app messaging to live polls and surveys it’s made to boost interaction. It also handles speaker profiles and session tracking well. It may not be as customizable as some others but it’s a favorite for educational and networking-focused events.
7. Eventleaf
Eventleaf offers registration, check-in and badge design in one place. It’s easy to set up and works well for on-site events. You can also manage multiple events under one account. It’s a strong choice for small to mid-size associations looking for a professional but affordable tool.
8. WildApricot
WildApricot is an all-in-one membership management software that includes strong event registration capabilities. It allows you to manage members and event sign-ups from the same system. You can customize registration forms, set pricing and send automatic reminders. WildApricot is especially useful for smaller associations, nonprofits and clubs that want to simplify both member and event management in one platform.
9. Splash
Splash puts design front and center. It’s made for teams who want beautiful event pages and branded experiences. It also includes basic registration features making it a good fit for marketing-driven events.
10. Eventzilla
Eventzilla is a flexible tool with affordable plans. You can customize registration forms, manage multiple ticket types and even offer coupons or promo codes. It’s especially useful for smaller associations with tight budgets.
How to Choose the Best App for Your Association
Start by listing what matters most to your team. Are you focused on saving time? Improving check-in? Boosting engagement? Then look for a platform that meets those priorities without adding extra complexity.
It also helps to run a quick trial. Most platforms offer a demo or test account so you can see how it works. Try setting up a mock event, testing registration and checking out the reporting tools.
And don’t forget to ask questions. What’s included in the base price? How easy is it to get support? Will it grow with your organization? The more you know upfront the better your long-term experience will be.
See What We Can Do for You
With the right event registration app you can spend less time troubleshooting and more time creating great experiences for your members. Whether you’re running monthly workshops or a once-a-year conference the tools above offer a range of options to match your needs.
If you’re ready to simplify your next event, MemberClicks Registration Tech is a great place to start. It was built with associations in mind and makes it easy to build, launch and manage your events in one place.
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