Looking for event registration software? Compare top-rated event registration apps and discover the best fit to simplify your next event.
Imagine this: You’re just two weeks away from your organization’s biggest annual event. The registration spreadsheet is a tangled mess, RSVPs are trickling in, and you’re stressing over whether attendees will actually show up.
Sound familiar? Planning events can get hectic – especially when you’re juggling attendee lists, manually tracking RSVPs, and maybe even untangling that old box of conference lanyards!
One of the most time-consuming parts of event planning is relying on spreadsheets. A manual process also increases the chances of missed sign-ups, lost payments, and confused attendees.
That’s why more organizations are turning to event registration software to work smarter, not harder. A a way to manage the entire process, automate payments, and simplify every stage of your event.
Of course, with so many event management platforms on the market, choosing the right one can feel overwhelming. There’s no one-size-fits-all solution. Your ideal choice will depend on your budget, feature needs, and ease of use.
But here’s the good news: no matter which tool you choose, the right event registration app can save you hours every week, reduce stress, and greatly boost attendee engagement.
In this guide, we’ll cover:
- Key features to look for in the best event registration software for associations, nonprofits, schools, and more
- A comparison of the top platforms for event sign-ups in 2025
- How to choose the best tool for your organization’s unique needs
Let’s dive into the best event registration apps for 2025!
What Is an Event Registration App?
An event registration app is a simple-to-use platform. It can simplify everything from sign-ups and secure payments to attendee communication and on-site check-ins.
These platforms save you time by offering:
- Custom registration forms
- Secure payment processing
- Real-time attendance tracking
- Integration with your AMS or CRM
In short, they free up more time so you can focus on what matters most: creating great event experiences!
Why You Need an Event Registration App
Every event – conferences, workshops, galas, training sessions, and more – will have different audiences and objectives. Even with a full team supporting your event strategy, the to-do list can get complex and things can get lost in the shuffle.
The right event registration app can help you:
- Enhance attendee experience with user-friendly sign-up flows and timely communication
- Automate repetitive tasks like email reminders, confirmations, and post-event surveys
- Reduce data errors by centralizing attendee information in one system
- Track real-time engagement metrics to understand what’s working
- Simplify payments and reporting to support your finance and operations teams
Ready to ditch the spreadsheets and streamline your event planning? Let’s take a look at how to choose the right platform for your needs.
Find the Best Event Registration App for Your Needs
There are lots of features when comparing the best event registration apps – so it’s important to do a little research first. Before making a decision, consider the specific features you need – whether it’s easy check-in, payment processing, attendee tracking, or custom branding. Also, think about which features align with your organization or association’s goals. Choosing the right platform can streamline your entire event planning process and boost attendee satisfaction.
- Ease of Use – The platform should be intuitive for staff, volunteers, and attendees
- Payment & Reporting Integration – Secure and flexible, with built-in or compatible financial tools
- Mobile Check-In – QR code scanning and app-based check-in for fast, contactless entry
- AMS/CRM Integration – Syncs seamlessly with your existing member database (like MemberClicks)
- Transparent Pricing – Understand what you’re paying for, including any transaction fees or usage limits
- Security & Compliance – Look for PCI-DSS, GDPR compliance, data encryption, and secure logins
- Custom Branding – Add some fun! Make the experience look and feel like your group, not a generic registration form
- Support & Training – Responsive customer service and detailed onboarding materials for your team
The 12 Best Event Registration Apps (With Honest Analysis)
Choosing the right event registration app offers tons of benefits in your busy day. We’ve compared the top platforms to help you find the perfect fit — including pros, cons, key takeaways, and real user reviews.
1. MemberClicks
Overview:
MemberClicks offers robust event management features, including event registration, making it a smart choice for associations and nonprofits needing effective event registration tools. Key features include on-site badge printing, attendee check-in tools, and robust post-event analysis. Customers get access to more extensive tools (timelines, videos, and training resources) as well as automated custom reports for deeper insights into session popularity and reporting on exhibitors’ direct sales.
Pros:
✔ Seamless integration with MemberClicks AMS
✔ Customizable registration forms and branded badges
✔ Responsive and knowledgeable customer support
Cons:
✘ Best suited for those already on MemberClicks
✘ Not a fit for groups planning a smaller or one-time event
Key Takeaway:
An ideal solution if you want a modern registration platform that is simple to use and plays nicely with your existing AMS.
G2 Review Highlight:
“Registration Tech made our event check-in process a breeze. Integration with our AMS saved us hours!”
2. WildApricot
Overview:
WildApricot is a popular all-in-one membership management software with robust event registration tools. Manage members and events in one place.
Pros:
✔ User-friendly interface
✔ Automated reminders and payment processing
✔ Mobile app for on-the-go management
Cons:
✘ Limited advanced customization
✘ Some advanced features have a learning curve
Key Takeaway:
Great if you’re seeking an affordable, all-in-one membership and event solution.
G2 Review Highlight:
“Wild Apricot’s event features are intuitive and save us so much time. The mobile app is a bonus!”
3. A2Z Events
Overview:
A2Z Events offers a comprehensive suite of solutions, including event registration integrated with AMS platforms.
Pros:
✔ Strong AMS integration
✔ Scalable for large organizations
✔ Good reporting tools
Cons:
✘ Best suited for organizations ready for a comprehensive solution
✘ Setup may require dedicated customization
Key Takeaway:
Best for larger associations and organizations needing a powerful, integrated solution.
G2 Review Highlight:
“It is so easy to use! Order consolidation along with floor control and robust reporting make it my favorite go-to solution.”
4. Cvent
Overview:
Cvent is a scalable event management platform for professional planners. Features include customizable registration, mobile check-in, analytics, and CRM integrations.
Pros:
✔ Extremely robust and scalable
✔ Excellent analytics and reporting
✔ Wide range of integrations
Cons:
✘ Can be expensive for smaller associations
✘ Steeper learning curve
Key Takeaway:
Ideal for large, complex events where analytics and integrations matter.
G2 Review Highlight:
“Cvent’s reporting and integration features are unmatched.”
5. Eventbrite
Overview:
A popular, easy-to-use platform for smaller events and community gatherings. Free plan available for free events. Offers email marketing tools with an option to send between 250 – 10,000 emails a day.
Pros:
✔ Simple setup and interface
✔ No fees for planning free events
✔ Good promotional tools
Cons:
✘ Limited customization
✘ Fees can add up for paid events
Key Takeaway:
Best for small to mid-sized events where ease of use and cost are top priorities.
G2 Review Highlight:
“Eventbrite is so easy to use, but we wish it had more branding options.”
6. Regpack
Overview:
Regpack offers deep customization, including conditional forms, payment plans, and automated communication.
Pros:
✔ Highly customizable registration flows
✔ Supports payment plans
✔ Automated emails and reminders
Cons:
✘ Interface can be overwhelming at first
✘ Reporting features could be improved
Key Takeaway:
Great for educational programs or recurring training events needing flexible registration.
G2 Review Highlight:
“Regpack’s customization is fantastic, but it takes time to learn.”
7. Bizzabo
Overview:
Built for professional conferences, Bizzabo offers sponsor engagement, branded microsites, and networking tools.
Pros:
✔ Strong design and branding capabilities
✔ Excellent sponsor and attendee engagement features
✔ Good analytics
Cons:
✘ Higher price point
✘ May be overkill for smaller events
Key Takeaway:
Best for hosting high-profile conferences and/or wanting a polished, branded experience.
G2 Review Highlight:
“Bizzabo makes our conferences look and feel professional. The networking tools are a hit.”
8. Whova
Overview:
Excels at attendee engagement with in-app messaging, live polls, surveys, and session tracking. It also includes an extensive question bank and templates (200+ questions and 10+ templates).
Pros:
✔ Top-notch attendee engagement features
✔ Easy to manage speaker profiles and sessions
✔ Good for hybrid and virtual events
Cons:
✘ Some users report limited customization
✘ Pricing can be high for smaller organizations
Key Takeaway:
Ideal for educational and networking-focused events where engagement is key.
G2 Review Highlight:
“Whova keeps our attendees engaged from start to finish. Love the live polls!”
9. RSVPify
Overview:
RSVPify is a user-friendly registration platform with strong customization options, ideal for nonprofits and schools. It allows users to create branded forms, manage guest lists, automate emails. It also offers advanced ticketing, plus real-time reporting to monitor attendance and engagement.
Pros:
✔ Customizable forms and branding
✔ Great for school, nonprofit, and community events
✔ Real-time reports and automated communications
Cons:
✘ Fewer third-party integrations than enterprise tools
✘ Limited advanced analytics for complex event data
G2 Review Highlight:
“Loved the different templates offered for professional events.”
10. Accelevents
Overview:
Accelevents is designed for both in-person and virtual events. Nonprofits and schools appreciate its built-in ticketing, live streaming, and fundraising features. It also integrates with HubSpot, making it easy to sync event and marketing data. Robust analytics and CRM tools round out the platform’s strengths.
Pros:
✔ Square and HubSpot integrations
✔ Supports virtual, hybrid, and in-person events
✔ Fundraising and donation tools included
Cons:
✘ Mobile app can be frustrating, with some users redirected to a browser instead
✘ Slight learning curve due to broad feature set
G2 Review Highlight:
“The platform has so many features to use to make event planning and execution easier on the whole team.”
11. Eventleaf
Overview:
Offers registration, check-in, and badge design in one platform. Easy setup for on-site events.
Pros:
✔ Simple and quick to set up
✔ Good for on-site check-in and badge printing
✔ Affordable pricing
Cons:
✘ Limited advanced features
✘ Not ideal for large or complex events
Key Takeaway:
A strong choice for small to mid-size groups needing a straightforward solution.
G2 Review Highlight:
“Eventleaf is perfect for our smaller events. Setup takes minutes!”
12. Eventzilla
Overview:
Flexible, affordable, and supports multiple ticket types, promo codes, and custom forms.
Pros:
✔ Budget-friendly pricing
✔ Flexible ticketing and promo options
✔ Easy to use
Cons:
✘ Some users would prefer deeper integrations
✘ Occasional glitches reported
Key Takeaway:
Best for smaller teams with tight budgets and simple event needs.
G2 Review Highlight:
“Eventzilla is affordable and gets the job done, but we wish it integrated with our CRM.”
Cheat Sheet: Choosing the Right Solution
Now that you’ve compared 12 popular platforms, how will you choose? There are so many decisions to be made. Here are some key areas to consider.
Match Your Event Size and Complexity
- For large, multi-day conferences or hybrid events, platforms like Accelevents, Cvent, and Bizzabo deliver advanced tools such as multi-track scheduling, sponsor engagement features, and robust reporting.
- If your group focuses on smaller, frequent gatherings or regional meetings, consider solutions like Eventbrite or Eventleaf, which are straightforward, user-friendly, and tailored to smaller-scale event needs. RSVPify is another excellent choice in this category, providing branded registration forms, simple guest management, and professional templates ideal for schools and nonprofits.
- Organizations already using MemberClicks will appreciate how seamlessly Registration Tech integrates, offering powerful registration and check-in features without a steep learning curve.
💡 Pro Tip: Look for platforms that offer session management and flexible ticketing if your event includes breakout sessions or tiered pricing.
Balance Features and Budget
- A tool like Eventzilla offers budget-friendly plans perfect for limited budgets or smaller events.
- For more integrated membership management alongside event registration, Wild Apricot’s all-in-one platform stands out. It helps manage both members and events, making it easier to streamline workflows and reduce duplicate work.
- Platforms such as Personify provide tailored solutions to help you drive member engagement while simplifying event logistics.
💡 Pro Tip: When reviewing pricing, consider not only subscription costs but also payment processing fees, customization costs, and customer support availability.
Prioritize Integration with Your AMS or CRM
- Seamless data flow is critical. For example, Registration Tech is known for its deep integrations, ensuring member and event data sync flawlessly.
- Wild Apricot is another excellent choice for a unified solution that combines membership and event management in one platform, reducing administrative overhead.
- Personify specializes in connecting event registration with member management and CRM systems, best for keeping accurate databases and improving communication.
💡 Pro Tip: If your existing AMS or CRM doesn’t have native integrations, check if the event software supports APIs or third-party automation tools like Zapier.
Customize for Your Brand and Audience
- For highly personalized registration experience, Regpack and Bizzabo offer advanced customization, including conditional forms and branded microsites.
- MemberClicks Registration Tech provides easy branding options so your registration pages and communications reflect your unique identity without overwhelming your team.
- Personify’s event solutions also support customization, allowing you to craft engaging event journeys that resonate with your members.
💡 Pro Tip: Custom branding and tailored communication help build trust and increase registrations, especially for member-focused organizations.
Additional Considerations
- Support & Training: You may want easy access to dedicated support and training. Solutions like MemberClicks Registration Tech and Wild Apricot have strong reputations for responsive customer service.
- Scalability: Think about your future needs. Platforms such as Cvent, Bizzabo, and Personify scale well for hosting multiple event types.
- Mobile Experience: Mobile-friendly registration and check-in options are no longer optional – they’re essential for improving attendee satisfaction. Check out Eventbrite’s mobile event app for an example of great mobile event management.
- Security & Compliance: Always choose platforms that prioritize data security and compliance with regulations such as PCI DSS and GDPR.
- Reporting & Analytics: Insightful reports empower you to evaluate your event’s success and plan better next time. Registration Tech offers tight integration with MemberClicks AMS and offers automated custom reports, such as deeper insights into session popularity and exhibitors’ direct sales to analyze their performance.
The Road to (Almost) Stress-Free Event Planning
Okay, maybe completely stress-free is a stretch – but low-stress? That’s within reach, especially when you’re using the right event registration software.
Throughout this guide, you’ve picked up practical tips to help you create better experiences. The right platform can keep you organized, boost attendance, and make it easier to keep your members engaged and coming back.
If you’re looking for a solution to kick things off today, MemberClicks Registration Tech is a great place to start. With easy-to-use tools, deep integrations, and flexible features, it’s designed to make your event planning process seamless from start to finish.
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