With the seasons finally changing (at least on your calendar!), you might be feeling like you’re finally emerging from your winter slump and ready to jumpstart your motivation. What better way to begin this initiative than by tidying up the clutter around your nonprofit!
While everyone lets their projects get scattered from time to time, we recommend that now is the perfect time to start some serious spring cleaning. Check out these four spring cleaning hacks that you should start doing today!
1. Deep Clean Your Inbox
When emails go unread and begin to pile up, it can become a legitimate nuisance that hurts your ability to be productive. You can’t know what projects you need to do if you haven’t read all of your correspondences! If you’re having a hard time determining what’s of value and what’s a waste, it may be time to do a deep clean of your inbox and see what you’ve got lurking about.
Now, we aren’t saying that you need to do this all at once! Start off by taking 15 to 20 minutes every morning to do a little digging to see what you find and start by sorting your emails into folders (or whatever your system may be). You’ll find that doing this every day will go a long way, and before you know it, your emails will be free and clear!
Pro-tip: One of the easiest way to have a cleaner inbox is to unsubscribe from any subscription emails that you really aren’t going to read.
2. Check In With Your Priorities
We’re already more than a quarter of the way through the year. So, how are you performing compared to your goals? We suggest you start by scheduling a meeting with your staff to review your top initiatives of the first quarter and see how you’ve all progressed. This is also the perfect time to review your nonprofit’s priorities for the months ahead!
It’s important that you let your staff know about this meeting well in advance so they can prepare their presentation as well as brainstorm new ways to streamline new processes. This meeting will be a great way to nudge your staff into a little professional spring cleaning themselves, as it gives them a chance to review their first quarter’s accomplishments and consider what are key priorities in their future workload.
Pro-tip: Providing your staff a generic outline of your expectations with a time allotment for their presentation will help keep your meeting concise and to the point.
3. Clean Up Your Social Media
Ask yourself this: Would you say that your Facebook profile from five years ago is the same as it is today? Chances are probably not! People evolve and change over time, and this is no different from your nonprofit. The truth is that your nonprofit’s social media accounts (Facebook, Twitter, Instagram, etc) may be well overdue for an update to your bios and about sections.
See this review as a way to maximize your social online presence by providing much needed updates. In addition, don’t forget to consider if your accounts are accurately reflecting the present tone of your nonprofit. Try showing it to a friend and see what their first impression is.
Pro-tip: If you’re not sure what this should “feel” like, take a look at other companies you enjoy following on social media and see what it is that stands out to you.
4. Review Your Inventory
Much like your junk drawer at home (everyone has one!), your nonprofit probably has a catch-all area that holds all of your supplies or old collateral that just doesn’t belong. This practice can be a big disadvantage for your nonprofit, as it doesn’t allow for you to know all of the resources at your disposal.
Take this as a sign that it’s time to make room for actual items that will provide more value to your members. Sounds better, right? A couple things to consider before you start cleaning:
- When was the last time I used this item?
- When would I use this item again?
- Can I get any inspiration from this item for something new?
Pro-tip: It’s always easier to declutter a group space with one other person, as it allows for you to consider an item’s full worth.
Feeling ready to conquer the world (or at least your workload)? Look no further than your secret weapon: volunteers! They plan and coordinate events, help with publicity and recruitment, and even lend special skill sets, like videography and writing. That being said, volunteers are hard to come by. Check out our Small-Staff Guide to Volunteer Management to see how you can jumpstart your 2018 volunteer program today!